Club management software: capture in thirty seconds.
Club management software has to be usable in seconds and still produce the evidence that funders, sponsors and governing bodies want to see. One such project is already running.
One delivered project
For the municipal enterprise of a city we digitized course capture for a sponsor-funded summer sports programme.
Three fields, not thirteen
Every extra mandatory field lowers the capture rate. Capture that nobody completes is worthless.
Evidence is the purpose
We build backwards: what has to be evidenced to the sponsor, the funder or the governing body?
Course booking software: what we build.
-
The summer sports programme of a municipal enterprise
External instructors record their course in seconds from a phone: attendance, how it went, the weather. The enterprise sees the reporting daily.
More on this
Before that, every course on every day meant a paper form and the totals were added up after the season. The weather field explains the dips, and a sponsor shown a rainy Tuesday does not question the programme. In full under Public Sector & Municipalities.
-
An attendance tracking app without names
For a sponsor or funding report, the number is what counts. With no personal data there are no consent forms and no deletion policies for participant records.
-
Course administration and online booking
A course overview with free places, booking and confirmation. The application knows the capacity and closes full courses on its own.
More on this
Facility schedules for halls, pitches and rooms with conflict checks belong here too. Location, offering and period are the three dimensions almost every report in this sector runs along.
-
Evidence at the press of a button
Report by period, course, location and attendance. The document appears as you click, in place of two days of manual work.
-
Take over old paper forms
Records from past seasons are read with AI support and imported. The reporting starts with a comparison against the previous year.
More on this
Reporting without a year-on-year comparison rarely convinces a sponsor. How the reading works: AI Automation.
Does your club run on three group chats?
Attendance in a chat, fees in a spreadsheet, helper lists on paper: describe your week. We say whether an off-the-shelf tool is enough.
Frequently asked questions from clubs and sports operations.
There is off-the-shelf club software. Why build something of our own?
For membership, fees and accounting, take a standard product: it is cheaper and more mature. We come in where the standard does not fit: capture by external instructors with no system access, or evidence in the exact form your sponsor wants to see.
Do we have to record participants' names?
For a typical sponsor or funding report, almost never; the number is what counts. Where names are needed, such as course bookings with reserved places, we build that properly. We just ask first whether it has to be there.
Our instructors are not particularly tech-minded.
That is the normal case. In the project described there is no training: three fields, large buttons, done in seconds. If capture needs a training session, it was designed wrong.
Can we use this across several locations?
Yes, that is usually built in from the start. Location, offering and period are the dimensions almost every report here runs along, whether for a sponsor, the funder or your own planning.
What does an application like this cost to run?
With a narrow scope and few users, running costs stay small. We name the figure before we build, because clubs and municipal enterprises plan against fixed budgets.
We have paper forms going back several years. Is there anything in that for us?
Often yes. Reporting with a year-on-year comparison lands differently in a sponsor meeting. Records like that can be read with AI support and imported, at far less effort than re-keying them by hand.
Read on.
Who do you have to prove something to?
Tell us which piece of evidence has to come out at the end. The rest follows from that almost on its own.
From a form to a report.
Describe who captures the data, how often, and who they have to prove something to at the end.
We usually reply within 24 hours.
Remote and on site in Germany, Austria and Switzerland. International projects on request.